UBU is a wonderful
organization run by an amazing organization dedicated to helping children
get off the streets and into the most incredible educational programs.
We are currently
looking for an Operations Manager. Below is some information on the positions
with links to formal description.
Manager will oversee UBU's finance department, human resources, communications,
and administrative functions and also be a contributing member to the senior
The ideal candidate
will be a self-starter who gets satisfaction out of creating and managing
systems that keep UBU running smoothly. The Operations Manager position
could be a great fit for someone with 3-5 years of nonprofit finance and
operational experience who is looking to take a dynamic nonprofit to the
next stage of growth.
Improve the operational systems,
processes and policies in support of organizations mission -- specifically,
support better management reporting, information flow and management, business
process and organizational planning.
Manage and increase the effectiveness
and efficiency of Support Services (HR, IT and Finance), through improvements
to each function as well as coordination and communication between support
and business functions.
Play a significant role in long-term
planning, including an initiative geared toward operational excellence.
Oversee overall financial management,
planning, systems and controls.
Management of agency budget
in coordination with the Executive Director.
Development of individual program
Invoicing to funding sources,
including calculation of completed units of service.
Payroll management, including
tabulation of accrued employee benefits.
Disbursement of checks for agency
Organization of fiscal documents.
Regular meetings with Executive
Director around fiscal planning.
Supervise and coach office manager
on a weekly basis.
Direct annual budgeting and
planning process for the organization's annual budget with ED
Develop and manage annual budget
Oversee monthly and quarterly
assessments and forecasts of organization's financial performance against
budget, financial and operational goals. Oversee short and long-term financial
and managerial reporting.
Managing day to day processing
of accounts receivable and payable using QuickBooks, producing reports
Reconciling monthly activity,
generating year-end reports, and fulfilling tax related requirements.
Assisting Executive Director
and Board in creating annual organizational budget and monitoring cash
Managing grantor contracts and
Maintaining Intersection's archival
and administrative files.
Administering payroll and employee
benefits and organizational insurance.
Ensure that Accounting Department
requests are resolved and communicated in a timely manner to internal and
Develop long-range forecasts
and maintain long-range financial plans.
Develop, maintain and monitor
all fundraising and accounting systems and procedures capturing all pledges,
billings and receipts and for the recording of all revenue transactions,
recommend and implement improvements to systems.
Prepare annual audit and be
a liaison with all outside vendor.
Increase the effectiveness and
efficiency of Support Services through improvements to each function (HR,
IT, Finance) as well as coordination and communication between functions.
Drive initiatives in the management
team and organizationally that contribute to long-term operational excellence.
Providing consulting services
on matters related to fundraising, tax and insurance questions, and business
structure and growth.
Contribute to short and long-term
organizational planning and strategy as a member of the management team
Serve as primary liaison to
legal counsel in addressing legal issues e.g. copyright, antitrust, governing
instruments, partnerships, licensing etc.
Oversee organizational insurance
Commitment to social justice
and the mission
At least 3 years experience
in Financial Management
Strong background and work experience
Excellent computer skills and
proficient in excel, word, outlook, and access
Excellent communication skills
both verbal and written
3 plus years experience in bookkeeping
Knowledge of government contract
management and +Knowledge and experience in organizational effectiveness
and operations management implementing best practices.
Demonstrated leadership and
vision in managing staff groups and major projects or initiatives.
Excellent interpersonal skills
and a collaborative management style.
Budget development and oversight
A demonstrated commitment to
high professional ethical standards and a diverse workplace
Knowledge of tax and other compliance
implications of non-profit status
Excels at operating in an fast
pace, community environment
Excellent people manager, open
to direction and +Collaborative work style and commitment to get the job
Ability to challenge and
debate issues of importance to the organization.
Ability to look at situations
from several points of view
Persuasive with details and
Delegate responsibilities effectively
High comfort level working in
a diverse environment